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Church administrators are kept busy five days a week—sometimes even more! They wear many hats and have a wide range of responsibilities, such as knowing member’s names, memorizing info about upcoming events, keeping attendance, printing programs, and much more throughout the week.
Administrative work is an essential backbone to church ministry success, which is why the role of an admin is so crucial.
Yet one of the harder parts of the job comes in the form of disconnected systems. Being trained on half a dozen different platforms, maintaining twenty different passwords, and keeping communication consistent and accurate across all systems creates unnecessary complications and stress.
Which is where an integrated church platform like Subsplash One can make a world of difference! By bringing your church’s essential tools into one unified system, one dashboard, and one password, Subsplash One eliminates the friction of juggling disconnected software. Teams save hours of work every week, reduce overall costs with one subscription, and eliminate friction that comes from managing multiple software for communications, live streaming, giving, and much more.
So, want more information on how integrated church platforms streamline ministry operations and make life so much easier for church admins? Let’s take a look!
Integrated church platforms simplify administrative work by centralizing data, automating routine processes, and bringing essential ministry tools under one ministry hub. Likewise, Subsplash One is designed to simplify administrative work by bringing your church’s most essential tools into one unified system.
Think about it: Most churches juggle six or more platforms to manage their operations: church management software (ChMS), website builder, online giving, live streaming, media storage and delivery, event management, mobile app builder, and many more!
Each of these requires a learning curve to use their software, dashboards, and train your teams. They also all have their own subscriptions, costs, support teams, updates, and other expenses that ratchet up your total cost of ownership with each new tool.
Instead of juggling spreadsheets, disconnected apps, and different databases, Subsplash One centralizes everything in a single dashboard that works seamlessly together!
One of the biggest advantages is centralized data management. Member profiles, attendance history, volunteer roles, and giving records all live in one place, eliminating data silos and reducing errors. Staff no longer need to reconcile multiple systems or wonder which spreadsheet is most up to date.
With Subsplash One, member data stays consistent across every tool—from giving information and people profiles to volunteer schedules, event registrations, check-ins, and more. That means your team and your congregation see the same up-to-date information no matter where they interact. Get rid of multiple spreadsheets, disconnected systems, or duplicate profiles to manage!
Subsplash recently introduced Workflows to Subsplash One—and it's a hit!
Workflows is a built-in work management tool that helps your team automate, track, and complete ministry processes with clarity and consistency. Categorize different visitors and members into stages such as "requested volunteer information", "completed background check," "interested in prayer team", or whatever you need.
Admins can map each step with easy drag-and-drop boards to keep track of each workflow. And within your team, you can assign responsibilities, add due dates and checklists, and connect forms so tasks start automatically when someone submits a request. Because Workflows lives inside Subsplash One, your team doesn’t need separate tools to track progress. Instead, everything stays in one place, visible to the right people, and tied to your central data.
By organizing people-centric and project-based processes with clarity and accountability, Workflows lets your staff and volunteers stay aligned and focused on ministry—customized to your church's needs.
Communication is a big part of church administrative work. Many church admins juggle communications between emails, texting, phone calls, and more.
Here’s a real-life example: Tom is the executive pastor at his church. Every day, he checks his emails, text messages, and push notification replies. On top of these, everyone on his team uses different messaging apps: his youth leader uses Instagram, children’s minister uses GroupMe, small groups leader uses Facebook Messenger, and so on. This makes tracking conversations and managing communications nearly impossible.
Instead of switching between email services, texting tools, messaging apps, and push notification, Subsplash One gives you built-in communication tools that work everywhere—from desktops to your church’s mobile app. With integrated Groups & Messaging, in-app notifications, email campaigns, and targeted text messaging help you stay connected without flipping between platforms!
Subsplash Giving is one of our most popular features! As a church giving platform, it makes life easier for church administrators by allowing them to efficiently track donor activity and analytics in the same place they manage people and events.
Churches love being able to also accept non-charitable payments for events, camps, and merchandise on the same platform they use to receive donations. Instead of using Vimeo, PayPal, or some other third party payment tool, you can now receive and track non-charitable payments together with donations.
Subsplash Giving also allows your team to see real time insights into donors and donations, including giving analytics like recurring gifts, individual donor data, how donations are trending, and more—right in your Subsplash Dashboard. Subsplash Giving lives right inside Subsplash One, so you can encourage generosity online, through your app, and even during live streams.
For most churches, the real work for church media teams starts after the live stream ends. A 90-minute service means six or seven more hours of downloading, trimming, editing, and uploading content to multiple platforms. It’s repetitive, time-consuming, and hard to sustain week after week.
Now, with Subsplash Media and Pulpit AI working together, Sunday doesn’t have to end that way. As soon as the service wraps, your message is saved to the Subsplash Media Library. Trim the video, click publish, and your sermon is live across your website, app, and podcast. No jumping between tools. No extra steps.
From there, Pulpit AI helps you go even further. With one click, your sermon is transformed into more than 20 pieces of ready-to-use content, including short video clips, small group guides, devotionals, and more. What used to take hours now happens in minutes.
Because it’s all built into your unified Subsplash platform, your team can spend less time managing media and more time supporting ministry. The result is simple: up to 8–10 hours saved each week and a workflow that finally works with you, not against you.
Planning and managing events can be another big part of an admin’s job. With Subsplash Events, managing your events from start to finish is part of the same Subsplash One platform!
You can easily create event registrations, collect payments, customize forms, and sync events automatically with your church website and mobile app—so data about attendees flows right into your central database. Use bulk email, push notifications, text messages, and group messaging to track conversations, answer questions, and encourage volunteers.
Managing church volunteers is another task that often falls on an admin’s plate. Likewise, church leaders need consistent access to volunteer schedules, volunteer lists, volunteer communications, and event planning. That’s because recruiting and managing volunteers is an integral part of ministry and church success!
Subsplash One includes tools for volunteer scheduling, group management, and child check-in—all tied to your people database. Volunteers can view schedules and respond right inside the church app, reducing admin back-and-forth.
Since creating the first church app back in 2009, Subsplash is perhaps best known for their world-class mobile apps for churches. Your church can build a custom church app, add it to all major app stores, and provide your community with a truly centralized hub with everything they need to stay engaged all week long.
Because Subsplash One integrates core ChMS features—like event registration, giving, and calendars—directly into your custom church app, your congregation can register for events, give, check in, and stay informed without having to juggle multiple log-ins or systems. This consistent experience boosts adoption, saves admins hours of work, and streamlines workflows for your team.
One of the biggest time-saving features of Subsplash One is one-click publishing for your church media!
Rather than uploading your sermons, videos, podcasts, or devotionals to multiple channels and platforms, you can upload content to your Subsplash media library once. With a single click, your content is published everywhere: your website, mobile app, TV apps, and podcast feeds!
This means your team doesn’t waste time manually posting content to separate systems or managing duplicate uploads. One-click publishing keeps your media consistent and up-to-date across every channel your congregation uses, saving church admins hours of work each week and helping your people stay connected to your message.
Subsplash One also includes built-in Live Streaming tools that make broadcasting services and events easier and more connected than ever. Rather than relying on separate video platforms or third-party embeds, you can stream directly through your Subsplash dashboard, and your stream shows up automatically on your church website, mobile app, social media, and TV apps with no extra setup required.
With Subsplash Live Streaming, you get a clean, reliable broadcast experience that’s designed specifically for churches. Your team can schedule streams in advance, share them with your congregation in the places they already engage, and save recorded services directly in your media library for on-demand access later---all without managing multiple accounts or tools.
Because everything lives under the same Subsplash umbrella, your live stream becomes another part of your unified ministry ecosystem, saving your team hours from uploading, downloading, editing, and helping your staff spend less time troubleshooting tech, and returning more time to focus on what matters most.
Rather than paying for and managing multiple subscriptions, Subsplash One gives you an integrated church platform that grows with your church, all in one place.
Subsplash One simplifies administrative work by uniting people, data, giving, communication, events, volunteer tools, and media into one platform that automatically keeps everything in sync. The result for church administrators is less time spent on manual processes and more time focused on ministry!
If you’d like to learn how your church can benefit from an integrated church platform like Subsplash One with no annual or setup fees, [.blog-contact-cta] let’s chat! [.blog-contact-cta]
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