Simplify ministry work to build deeper connections

Workflows by Subsplash is a project and people management tool built into the Subsplash Dashboard. It helps church teams track anyone through any process—new visitor follow-up, volunteer onboarding, membership classes, event planning, and more—using a visual Kanban board with checklists, due dates, email automations, and a direct connection to your church's people database. If your team is managing ministry from spreadsheets or group texts, Workflows is built to replace that.

Most churches track ministry processes across spreadsheets, group texts, manual steps, and memory. People and processes fall through the cracks as a result. Workflows gives your team one place to see every active process, assign responsibility at every step, and make sure nothing stalls. Because it's built directly into the Subsplash Dashboard, it connects to the same people data your team is already using.

Very easy. You can start from a pre-built template, describe your process to the AI and let it generate a draft, or build from scratch in minutes. Most teams are up and running with their first real workflow in under an hour — and updating or adjusting a process later takes even less time. No training required.

Yes. Workflows includes pre-built templates for common church processes like new visitor follow-up and volunteer onboarding. You can use a template as-is, customize it to fit your church's specific steps, or use it as a starting point and build from there.

Yes. Each card in Workflows supports a task checklist, so you can break a step into smaller action items, assign owners, and track completion without leaving the card. This makes it easy to coordinate multiple people on a single step while keeping everything visible in one place.

Yes. Workflows uses a Kanban board to display cards arranged in columns that represent each step in your process. You can see the status of every card at a glance, spot where things are stalling, and move cards to the next step by dragging and dropping. Color-coded progress indicators make the big picture even clearer.

Yes. With email automations, you can configure any step to automatically send a personalized email to the right person the moment their card arrives at that step. This is useful for welcome emails, follow-up reminders, volunteer confirmations, and more.The right message goes out at the right time, without anyone having to remember to send it. Each step supports one email automation, and contact information pulls directly from the person's Subsplash profile.

The activity timeline on each card shows a complete history of what's happened—who moved it, what changes were made, and when. This makes it easy for any staff member to get up to speed on a card's history without having to track down a colleague, and gives ministry leaders a clear view of accountability across their team.

Workflows handles both people-based processes and project-based work. Common uses include new visitor and guest follow-up, volunteer recruitment and onboarding, membership and baptism classes, event planning and room scheduling, and creative or content request management. Any repeatable process your church runs is a good candidate for a Workflow.

Workflows is built into the Subsplash Dashboard, so it connects directly to your church's existing people database. Every card can be linked to a person's profile, giving staff access to their contact information, giving history, and group memberships from within the workflow. Contact information also feeds into email automations, so personalized messages go to the right address automatically.