Work management tools built for churches: Introducing Subsplash Workflows

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Modern churches operate like small organizations, with an endless stream of projects—from event planning and room requests to announcement scheduling and creative production. But if you've ever felt like your team is constantly chasing tasks, dealing with miscommunication, or watching deadlines slip, you're not alone.

As a church leader, you know that time and attention are precious resources. When processes are inefficient, convoluted, and disconnected, your teams face burnout, frustration, and, most importantly, delayed ministry impact.

That’s why churches everywhere are looking for a solution to stop chasing tasks and missing deadlines.

To do, doing, done: Work management simplified

Have you found your team relying on tools like Trello, Monday, or Asana to keep up? There’s a good reason that kanban-style work management software has become the gold standard. It’s highly visual, incredibly simple to use, and endlessly flexible. 

Now, Subsplash Workflows brings all that simplicity, flexibility, and efficiency right into your unified church platform. 

Let’s see how Workflows makes it easy to receive requests, assign work, and keep complex projects on track.

Bring clarity & oversight to any church project

Workflows turns your multi-step projects into simple, visual, and trackable plans. No more confusing email chains, overlooked steps on a shared spreadsheet, or having to jump between separate, disconnected systems to manage your ministry operations.

With Subsplash Workflows, you can:

• Easily create workflows: Utilize a drag & drop, board and card-style organization with color-coded steps to map out any process fast. These workflows take just minutes to create. You can even use a simple “backlog, to do, in process, in review, complete” structure for ultimate flexibility.
• Automate with forms: Connect your workflow to a work request form to automatically create new cards you can assign when you’re ready. The form submitter will automatically be assigned as the key person to follow up along the way.
• Assign tasks & build accountability: Each card and step can include clear instructions, checklists, assignees, and due dates, ensuring processes flow and are visible to everyone involved. This streamlines staff and volunteer training by putting each step right in front of them to follow.‍
• Maintain complete visibility: See where every project stands at a glance. You’ll know who is responsible for what and when it’s due, ensuring your team keeps things flowing and on track.

Use Workflows for any church process

While Workflows excels at people-focused tasks like visitor follow-up, its flexibility allows you to manage virtually any internal process:

• Event preparation: Coordinate everything from venue setup to communication schedules.
• Room requests: Streamline the submission, approval, and scheduling process.
• Announcement planning: Keep your communications strategy on time and on brand.
• Creative or administrative processes: Manage the lifecycle of everything from graphic design requests to annual budgeting.

By unifying your administrative and project management tasks, you empower your team to focus on ministry instead of getting lost in management.

Ready to improve your church’s project management?

Subsplash Workflows (beta) is ready for you to use today! [.blog-contact-cta]Connect with Subsplash to learn more[.blog-contact-cta].

Discover how simple, visual workflows can bring clarity, efficiency, and oversight to every project your church undertakes.

Additional resources:

• With Subsplash Workflows, nobody falls through the cracks

• New Subsplash Giving tools: Simplify & multiply generosity

• The Subsplash Product Event 2025 recap

• Free graphic templates for churches

• How to attract & delight new visitors