Churches have a lot of information to manage. From finances to volunteer schedules, member information to first-time visitors, class curriculum to children’s ministry…the list goes on and on. Ask any pastor or church administrator, and they’ll tell you that capturing and organizing so much information can be overwhelming!
That’s where church database software comes in, to help churches thrive by reducing the clutter, organizing data, and making it easier to stay on top of daily operations. Let’s explore what a church database system is, its advantages and disadvantages, and how to choose the best solution for your church.
Church database software is a cloud-based technology that allows church administration to collect, store, and organize information in a way that is easily accessible later. Because this software is made specifically for ministries, you should expect it to track these essential details:
Member information: How are your church members doing? Do you know who has stopped attending, who has moved, and who might be in need of help or encouragement? Church database solutions should act as a super-powered virtual church directory, with basic contact information for your church members, as well as any other information you want to collect, such as volunteer history, education, church classes completed, and so on—anything that helps you get a pulse on the health of your community!
New visitor information: Most churches work hard to make visitors feel welcome but many find it challenging to consistently and effectively follow up with visitors. A church database helps you capture and store information from first-time visitors that can be used for follow-up communication campaigns.
Calendars: Churches typically have multiple calendars to manage, including children’s ministries, youth activities, small groups, volunteers, and more. The right software can help organize your church’s calendar with the dates for your events, meetings, groups, and classes in a central location that everyone can access.
Financial information: Store and organize incoming donations and outgoing expenses, send end of year charitable contribution statements, and track payroll and taxes.
Staff information: Manage human resources information for your church’s staff. Things such as hire dates, benefits, and payroll information can be stored in your church database system.
Reports: Reporting allows churches to gain insights into their church community, as well as encourage transparency and accountability. A good database will allow your church to create custom reports to provide helpful information that is easy to share and understand.
The benefits of a database built for churches goes beyond the essential functionalities mentioned above. Let’s take a look at these other advantages they offer.
While they offer many benefits, there are some challenges when it comes to using a church database system, including:
While church database software makes managing your church’s information easier and more organized, it falls short of doing much more.
Churches need more than just a database to help them manage their church—they need a holistic engagement solution that will help them manage, engage, and disciple their community!
Fortunately, technology has advanced to the point where churches can get a one-in-all solution that offers church databases, automation tools for daily operations, communication tools, integrations with websites and mobile applications, and much more.
More than 15,000 churches use The Ultimate Engagement Platform™ from Subsplash to engage millions of people through church websites, custom mobile apps, live streaming, group messaging, and media storage and delivery.
Find out more about using digital tools to grow and disciple your church today. Let’s chat!